RESOURCES

Thank you for volunteering to chair a committee. Your time and commitment to our Fernwood community is very appreciated!  Here are some useful resources for your reference. Feel free to convene a committee to help you plan and execute your event. Your Board of Directors is also here to help support you.

Topic

Important Information

Contact(s)

Notes

Budget

**Confirm your budget. **

Previous detailed budget info for your event may be obtained.

PTSA Treasurer

PTSA Assistant Treasurer

Your budget may not be exceeded without having prior written approval, or you may incur the additional costs. 

Communication Options

  • Include Panther Paw logo & NSD disclaimer.
  • Have a draft approved by the board.

PTSA President

PTSA Secretary

Facebook Post

Email message to parents

Post Fernwood.OurSchoolPages.com

Monthly printed newsletter

Reader board at school

Take-home flyers/ Printing

ONE send-home flyer per event is permitted by the school. 

Send draft to a board member for approval. Then send to FW office manager for approval to send home with students.

The Graphics Center is located at 22105 23rd Dr SE, Bothell, WA 98021.

FW Office manager LeAnn Edison ledison@nsd.org

Consider ½ sheets where appropriate. Color posters are also available for under $1.00.

Volunteers

Obtain list of volunteers to help plan the event or help the day of the event.

Use Signup.com for volunteer schedule or donation requests.

PTSA Volunteer Coordinator

PTSA Secretary

We have a master list of volunteers for you to form a committee and/or have help on the day of the event.

Petty Cash

Submit a completed Reimbursement Form (indicate “Petty Cash”) to Treasurer.

PTSA Treasurer

Allow one week to process.

Money Handling Procedures

All money collected at events may only be handled by current PTSA members. (Confirm with membership.)

PTSA Assistant Treasurer

PTSA 1st VP - Membership

               

Deposits: Use the Detailed Deposit Form to record the deposit, and have it signed by two PTSA members before turning over to the Assistant Treasurer.

Contracts

Vendor contracts may only be signed by an elected board member.

See board members' contact info here.

 

Resources

All forms are available on our website.

 

Fernwood.ourschoolpages.com

Panther Paw Logo - NSD disclaimer -LetterheadDetailed Deposit FormReimbursement Form

Facility Reservations

The PTSA secretary coordinates all facility reservations. Events listed on the PTSA calendar have already been requested.

PTSA Secretary

 

Please contact the secretary with any additions or changes.

Equipment Reservation

Chair and table reservations

FW custodian, Deb Livingston dlivingston@nsd.org

Special Equipment Reservations

Food service items, such as coolers & freezers

Food Services at NSD, Michael Shurtlieff mshurtlieff@nsd.org

Kitchen reservation $35 / hour minimum of 2 hours


Before your event

  • Check the PTSA shed for supplies such as utensils, napkins, tablecloths, etc. Contact PTSA President for the key. 
  • Notify police via non-emergency number (per WSPTA rules) three days prior to your event.
  • Kindly return cashboxes promptly for use by other committees.

After your event:

  • Please remember to thank your volunteers (signup.com makes it easy!), update your committee binder (located in the credenza in the front office), or hand in any notes that may be helpful for next year’s committee.

 

Updated 9/12/2018